—Construction Coordination
Construction Coordination for Coastal Communities
From targeted repairs to multimillion-dollar building restorations, PMA coordinates every phase, from bidding and vendor selection through scheduling and closeout. Over $50 million in Emerald Coast renovations, coordinated by the same team that runs your community every day.
30+
Years on the Emerald Coast
98%
Client Retention
$50M+
Renovation Projects Coordinated
100%
Licensed CAMs on Every Account
What PMA Brings to Construction Coordination
One Team. Oversight. No Handoff. No Learning Curve.
Coastal condominiums and HOA communities face capital projects of every size, from a seawall repair or elevator replacement to a full building restoration. These projects move faster and cleaner when the people coordinating them already know the property, the board, and the history.
That is how PMA works. Construction coordination runs through the same team that manages your community day to day: initial property assessment, specification development, contractor selection and bidding, contract administration, permitting coordination, and closeout. There is no separate project manager to bring up to speed, no history to reconstruct, and no communication gap between management and the construction process.
The track record shows the range. PMA also coordinates the work that often gets overlooked: targeted repairs, emergency response jobs, and the smaller scopes that keep a community whole between major projects.
PMA coordinates construction projects in-house, from the first assessment through final closeout. That includes managing the bid process, coordinating permitting and inspections with the contractor and local building departments, working alongside insurance adjusters on covered claims, and keeping vendors on schedule, all on behalf of the association.
This is not a referral arrangement. Coordination is handled by the same PMA team that already manages your community.
- Full-cycle project coordination, assessment to closeout
- Permitting and inspection coordination
- Insurance adjuster and claims coordination
- Emergency repair response available
- 30+ years of Emerald Coast vendor relationships
Construction Coordination Services
PMA manages the full construction coordination process on behalf of the board, from initial assessment through project closeout.
Initial Property Assessment
Before any project moves to bid, PMA assesses the scope, condition, and regulatory requirements. This includes identifying code and ordinance compliance factors, documenting existing conditions, and establishing a clear scope of work that keeps the association ahead of change orders and scope creep.
Permitting and Code Compliance
PMA coordinates permitting and inspections with the selected contractor and local building departments throughout the project. For coastal properties, that includes coordinating with the licensed professionals and agencies a project requires, such as the Army Corps of Engineers and the Florida Department of Environmental Protection, so approvals stay on track and the schedule holds.
Contractor Selection and Bid Management
PMA solicits bids, evaluates contractor qualifications, and presents the board with a clear comparison across scope, price, timeline, and risk. The board makes the final decision. PMA’s 30 years of Emerald Coast vendor relationships mean the contractor pool starts with known, vetted firms rather than cold outreach.
Contract Administration and Oversight
Once work begins, PMA manages the contractor relationship: reviewing progress against milestones, approving pay applications, tracking change orders, and keeping the board informed throughout. Boards are not left to interpret contractor communications or monitor field work on their own.
Insurance Claim Coordination
When a construction project involves an insurance claim, PMA works alongside the adjuster to support damage documentation, repair scope development, and claims processing. Following storm events, PMA mobilizes its vendor network quickly for damage assessment, emergency protective measures, and initial repairs, so the association is not starting from zero when the adjuster arrives.
Capital Reserve Planning Support
Florida’s building safety law now requires condominium associations to maintain fully funded structural reserves, and board members face personal fiduciary liability for non-compliance. PMA helps boards understand the timeline and cost implications of required work, plan reserve contributions appropriately, and prioritize capital projects in line with reserve study findings.
Small and Emergency Repairs
Not every job is a major renovation. Coastal properties need targeted repairs year-round: a failing seal, a failed drainage component, storm damage that needs immediate response. Because coordination runs through the same team that manages the property, PMA can move on these quickly rather than waiting on a separate project manager to spin up.
Specification Development
PMA develops project specifications with code and ordinance compliance built in from the start. For coastal properties on the Emerald Coast, this includes salt-air material standards, coastal construction setback requirements, and hurricane-resistant specifications where applicable. Getting specifications right at the front end reduces change orders, disputes, and re-work.
A Track Record Built Over 30 Years
Coastal renovation projects demand construction expertise, vendor connections, and oversight that protects the association's investment. PMA has coordinated over $50 million in coastal renovation projects on the Emerald Coast. When a project arises, the team already knows your building, the municipal requirements, and the vendors.
| Property | Project Scope | Value |
|---|---|---|
| Seacrest Condominium | Exterior renovation: window and door replacement | $2,900,000 |
| Mainsail | Parking garage demolished and rebuilt | $2,500,000 |
| Oceania | Exterior renovation: stucco repairs and sealing | $1,700,000 |
| East Pass Towers I & II | Sea wall revetment project, coordination with Army Corps of Engineers and DEP | $1,500,000 |
| One Water Place | Roofs, exterior sealing, rooftop HVAC replacements | $1,500,000 |
| Magnolia House | Exterior building sealing, roofing, and elevator replacement | $700,000 |
Projects range from targeted repairs to full building restorations. In every situation, the same management team coordinating the project already knows the property, the building history, and the requirements, so there is no handoff and no learning curve.
Your Community Has a Capital Project Coming. Let's Talk.
Whether it’s a repair that needs to move quickly or a major renovation in the planning phase, PMA’s construction coordination is available to associations PMA manages and to boards evaluating management options. Start the conversation today.
What Boards Say
Trusted for 30 Years on the Emerald Coast
[PLACEHOLDER: Board member quote about CAM consistency, communication, or major project coordination. Pull from Google Reviews or direct outreach to references.]”
[Board Member Name], [Title]
[Community Name]
[PLACEHOLDER: Board member quote about CAM consistency, communication, or major project coordination. Pull from Google Reviews or direct outreach to references.]”
[Board Member Name], [Title]
[Community Name]
Common Questions
Questions Condominium Boards Ask Most
These are the questions we hear most from boards evaluating a new management company.
What types of construction projects does PMA coordinate for condo and HOA communities?
PMA coordinates the full spectrum: exterior envelope work including stucco repairs, sealing, and waterproofing; window and door replacement; roofing and elevator replacement; seawall and revetment projects; A/C system replacement; pool, deck, and landscaping renovations; lobby and common area renovations; and emergency repairs following storm events. PMA has coordinated over $50 million in coastal renovation projects on the Emerald Coast, ranging from targeted repairs to a $24 million full building restoration.
How does PMA handle small and targeted repairs?
Coastal properties need steady attention between major projects: a failing seal, storm damage that needs a fast response, a specialized fix that keeps the building in good shape. Because coordination runs through the same PMA team that manages the property, these jobs move without a separate project manager spinning up or a minimum project threshold to clear. PMA coordinates trusted vendors directly and keeps the board informed, so small scopes get the same oversight as the large ones.
How does Florida's SB 4-D building safety law affect condominium associations, and how can PMA help?
Florida’s Senate Bill 4-D, signed into law in 2022, requires condominium and cooperative buildings three stories or taller to undergo mandatory milestone structural inspections and complete a Structural Integrity Reserve Study (SIRS) at regular intervals. As of December 31, 2024, associations subject to the SIRS requirements can no longer waive reserves for structural components including roofs, load-bearing walls, foundations, plumbing, electrical systems, and windows. Board members face personal fiduciary liability for non-compliance. PMA helps associations understand the scope of work that milestone inspections may identify, coordinate qualified contractors for required repairs, and plan capital reserves to fund structural improvements on the appropriate timeline.
What is the difference between construction management and simply hiring a contractor?
When a board hires a contractor directly, the board takes on oversight, communication, schedule management, change order review, and coordination with the municipality for permitting and inspections. PMA’s construction coordination carries that load for the board: initial property assessment, specification development with code and ordinance compliance, contractor selection, contract administration, and coordination with insurance adjusters when claims are involved. The board makes the decisions and the contractor does the work; PMA coordinates the process end to end.
Can the board choose its own contractor, or must it use PMA's contractor?
Yes. The board retains full authority over contractor and vendor selection. PMA makes recommendations based on 30 years of Emerald Coast vendor relationships and documented performance history, and then coordinates and manages whichever contractor the board selects. PMA’s role is to give the board strong oversight and a clear decision, not to steer work to a preferred vendor.
How does PMA coordinate construction projects that involve insurance claims?
PMA works alongside the insurance adjuster throughout the claims process, supporting damage documentation, repair scope development, and the estimates the adjuster and contractor prepare. Following storm events, PMA mobilizes its vendor network quickly to conduct damage assessments, implement temporary protective measures, and perform initial repairs. The continuity is what matters: the same team that manages your community is coordinating the claim, which closes the communication gaps that slow recovery.
How far in advance should a board begin planning a major capital project?
For major renovation projects, planning typically begins 12 to 18 months before work starts. That runway covers property assessment, specification development, bid solicitation, contractor selection, permitting, and any membership approvals or owner notifications the project requires under the association’s governing documents and Florida law. Coastal projects often need more lead time, given permitting complexity and contractor availability in peak season. PMA recommends starting capital project planning ahead of reserve study timelines rather than waiting for a deadline to force the decision.
GET STARTED
Your Community Deserves Better Management.
Find out why Emerald Coast boards have trusted PMA since 1995. Start the conversation today.